Secretary EPC
Job Summary
- Provide efficient secretarial and administration assistance to the maintenance department in order to support the department with administrative matters and participate in contributing to the success of the project as well as the asset department.
Job Responsibilities
| Key | Metric |
|---|---|
| Develop and maintain hard copy and electronic filing system as well as document confidentiality to provide administration support in accordance with Petrosea procedures. | Hard copy and electronic filing syste are well deveoped and maintained. |
| Organize and manage meetings or dept. events and take minutes at those meetings to ensure meeting efficiency. | Meetings are proven to be efficient. |
| Prepare correspondence, documents and materials for publications/reports and presentations to ensure all publications/reports and presentation materials are complete and ready to use. | Documents and materials are always ready to use. |
| Organize and schedule arrangements for superintendents and visitors, including air travel and expense claim reimbursement to provide secretarial assistance. | Secretarial assistance is provided successfully. |
| Maintain and actively implement SHE programs and responsibility (involve identify, mitigate and monitor SHE risk), including SHE Management System to ensure the effectiveness of the programs conform to official standard, requirements and procedure applied and to confirm the execution of the SHE Responsibility meet the intended outcome | - SHE risk well maintained - Target Zero LTI - SHE Management System meets the current ISO 14001, ISO 45001, SMK3 & SMKP standards and requirements |
Education
Diploma Degree of Any major
Skill, Knowledge, and Experience
- Min. 1 year experience in secretarial duties
- Conduct detailed project reviews to ensure projects are on track from a budget and schedule perspective.
- Broad knowledge of planning and scheduling, cost control, and commercial/contracts
- Professional detailed knowledge of construction in large projects.
- Willing to work extend hours due to project requirements
- Computer literate
- Fluent in English, both spoken and written is an advantage
Certification
Other Requirements
